To share your Portfolio, follow these steps:

1. Once logged in click Resources underneath your name and open your Portfolio
2. Click I want to… in the top right of the screen
   (If you are on a mobile device click the circled i icon and then click I want to…)
3. Click Share
   
   
4. Click With an external assessor
   (If you do not have this option please ensure you have saved your work for the first time. Once you have saved the option will become available.
   If the issue persists please contact hhs.brightspace@hud.ac.uk as you will only get incorrect options to share which can cause confusion and technical complications if shared an incorrect way)
   
   
5. Type in external assessor’s email address
   
   
6. Press Enter or click the search icon to add the external. If it works their name and email will appear beneath the search bar.
   
   If you get the message "No external user was found with that email address" (pic below) when you try and add your external, check the email address is correct and spelt correctly.
   If it is spelt correctly and still cannot be found, contact hhs.brightspace@hud.ac.uk and provide your externals first and last name and their email address, Cc them into the email and we can then create a UoH PebblePad account for them.
   If they say they already have an account check they have an account with the University and not a different organization. PebblePad logins are organization specific. If they do already have an account with the University contact hhs.brightspace@hud.ac.uk, provide your externals first and last name and their email address and Cc them into the email and we can add them to your workspace.
   
   Please ensure you do not enter a Share expiry date
7. Scroll down and click Share asset
   
   
8. Your external will receive an email from noreply@pebblelearning.co.uk stating you have now shared your portfolio with them. Please ensure that when they access your portfolio they do not rely on this email and they must login to PebblePad and click on the portfolio they can see with your name and ASSESSMENT underneath.
   
   

HOW TO – Access and Login to PebblePocket

1. Download the PebblePocket App from your devices app store.
   
   
2. Open the app and click Settings in the bottom left.
   
   
3. Click Account details > at the top.
   
   
4. Click LOG IN.
   
   
5. Click Choose institution: and then select University of Huddersfield Once selected click Login to PebblePad
   
   
6. Login to PebblePad using your login details. Once you enter your details and click login please allow a little time to load.
   Don’t forget Your login details for PebblePad are connected directly to your university login details and therefore are the same with the exception of your username.
   Your PebblePad username is just your ID number and your password is the same as your University login.
   For example if my ID number was u1234567 my login for University would be:
   Username: u1234567@unimail.hud.ac.uk
   Password: Student123
   
   My login for PebblePad would be:
   Username: u1234567
   Password: Student123
7. You will be returned to the settings page. Click the < next to Settings. You should now see PAD 1, 2 and 3 Competencies**
   *Apprenticeship students only have access to PAD 2 and 3 but the same instructions apply.
   CAUTION Sometimes the Competencies do not appear after initially logging in. To resolve this simply click on My assets in the bottom right, wait a minute or two, and then go back. You might have to repeat this process a couple of times so please be patient. The PAD 1, 2 and 3 Competencies should now appear*
   *Apprenticeship students only have access to PAD 2 and 3 but the same instructions apply.
   
   

HOW TO – Create a Competency

1. To create a competency, click on PAD 1 Competencies, PAD 2 Competencies or PAD 3 Competencies*, depending on which one you need. For this guidance we will be using the competencies in PAD 1.
   *Apprenticeship students only have access to PAD 2 and 3 but the same instructions apply.
   
   
2. Click on the relevant competency you need. For this example we want Competency 1 so therefore click on Competency 1-6a: Safety, Risk & d…
   
   
3. Ensure you name (Save as…) the competency accordingly with the Competency number and the level it has been supervised at.
   For this example we want Competency 1 at a Supervised level so this form will be called 1 – Supervised
   Under Competency select the competency from the drop down list
   Under Supervision Level select the required supervision level from the drop down list
   Click Add signature
   
   
4. A pop up will warn you that once the competency is signed, any changes made to the competency will result in the removal of the signature. Please ensure before getting the competency signed you have filled in the competency correctly.
   Disregard the (Optional) section regarding hours and points and click Continue to sign.
   
   
5. Fill in the name and email of the external who is signing off your competency.
   Get your external to sign using their finger or stylus on your device
   Click Save
   CAUTION Please ensure the email provided is correct and spelt correctly as once the form is saved the external will receive an email from PebblePad at the end of the day informing them they have signed off a competency.
   designated supervision level.
   If there is any doubt or discrepancy regarding your competency or the signature, you will be required to contact your external and ask them to provide this email as evidence.
   
   
6. Save your competency by scrolling down and clicking Save to device
   CAUTION ​​​​​​​If you delete the App for whatever reason, any Competencies that have been saved and have not yet been sent to your PebblePad will be lost and cannot be retrieved. Ensure all Competencies that are completed have been sent to your PebblePad before the removal of the app.
   
   

HOW TO – Send to PebblePad Portfolio

1. Access your competency by clicking My assets in the bottom right.
   
   
2. Click the competency you want to send to your PebblePad
   CAUTION If you delete the App for whatever reason, any competencies that can be found here will be lost and cannot be retrieved. Ensure all competencies that are completed have been sent to your PebblePad before the removal of the app.
   
   
3. Click Send ​​​​​​​in the top right.
   
   
4. You will be asked if you are “sure you want to send this Form” as one final check before sending.
   If you are sure click Send.
   
   
5. After a few seconds, PebblePocket will inform you the competency has been sent successfully.
   You will also receive an email to your student account from noreply@pebblelearning.co.uk informing you that your asset has been sent.
   Please retain this email as evidence just in case.

HOW TO – Check sent Competencies are in PebblePad

1. Once you have sent your competency from PebblePocket to PebblePad you can check it has come through successfully by first logging into PebblePad and accessing your portfolio.*
   CAUTION Please be aware that in Resources, where you access your portfolio, you will also see all the worksheets for your competencies. Please do not use, edit or delete these. Simply ignore them and access your portfolio Paramedics Portfolio 2022 – Apprenticeship March 23 Intake (you might have to scroll down to find it)
   In your portfolio click onto the necessary PAD. For the sake of this guidance we are checking our Competency 1 form sent from PebblePocket to PebblePad so we click PAD 1 Practice Assessment -> S1: PAD 1 Competencies (Pocket)*
   *Apprenticeship students only have access to PAD 2 and 3 but the same instructions apply.
   
   
2. Click the section your competency was for. For this example click Competency 1-6c (PAD 1).
   
   
3. Ensure Search results is turned ON
   Once it is, all sent competencies will now appear in a list on the page.
   
   

I have completed the wrong section, what do I do?

Unfortunately if you or/and your externals have filled in content but it is in the wrong section, there is not an easy way to copy or transfer things across to the correct section. The work will have to be redone/copied across manaully.

• If you fill in the wrong section copy (Ctrl+C) your content and paste (Ctrl+V) it into the correct section. You can overwrite your section when you do need to use the incorrectly filled part.
• If you notice your assessor has input feedback into the incorrect section the external will need to copy and paste the information into the correct section and redo any checkboxes in the correct section. They will also need to delete the incorrectly filled sections. Guidance on this can be found in the External HELP guide, specifically Deleting Feedback.

My Assessor/Supervisor cannot access my Portfolio?

For assessors and supervisors to access your Portfolio you need to share it with them correctly. Please refer to How to share your Portfolio earlier in this page.

I cannot share my Portfolio with my External

To share your Portfolio, your External needs to have a University of Huddersfield PebblePad account.

If you get the message “No external user was found with that email address” when you try and add your external, check the email address is correct and spelt correctly.

If it is spelt correctly and still cannot be found, contact hhs.brightspace@hud.ac.uk and provide your externals first and last name, their email address and CC them into the email and we can then create a UoH PebblePad account for them or check if they already have one.

Cannot see my Externals feedback?

If you are unable to see your Externals feedback, please check with them that they have released their feedback.

To do this please get them to go to the PebblePad HELP for Externals guide and specifically look at the section Saving and Releasing Feedback

Nothing here helps me

If none of the help found in this document can support your issue, please contact hhs.brightspace@hud.ac.uk